Displaying
Search Results

Once you've retrieved a set of record(s), click Display to view the results. The first record displays along with a list of options for changing the display, as shown below.
 

From this display you can:

• Browse Search Results 
• Display the Title List 
• Define a display format 
• Delete a display format 
• Setting your Options to view highlighted search terms 
• Sort your records 
• Select records for printing or saving 
• Print your records 
• Save your records 

To browse through your records: 

1. Click the right and left arrows to display the next or previous record in your set. 
2. Click Main to return to the search page.

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 Click Title List. The display updates with a list of titles in the highlighted set.   

• Click the right and left arrows to display the next or previous group of records in your set. (You can increase the number of titles that display with the Option button.) 
• Select multiple records or groups of records with the functions provided by your operating system (Ctrl or Ctrl+Shift). In the example above, records 35, 39, and 41 were selected. 
• Click Display to view the full record(s). The records will display in the highlighted order. (You can only display the currently selected records. When you highlight records on the Title List display and click the right or left arrows to go to an additional list, your highlighted records are not kept. Refer to the Options button for increasing the number of titles listed.) 
• Click Save on your browser to save the records selected (described later in this section). 
• Click Print on your browser to print the records selected (described later in this section). 
• Click Sort to organize your records in a specified order. 
• Click Main to return to the search page. 

To define a format: 

1. Click Format. The screen updates with a list of available display fields. The first option is [KWIC], which is the Key Word in Content format option. The second option, [none], is the default display format that shows a complete record. 
2. Enter a name for the new display format in the text box. For example, enter Basic. (Do not use single or double quotes in your file name.) 
3. Click Add and the Configure screen is displayed. 
4. All available display fields are listed in the Display column. Select the fields that you DO NOT WANT TO VIEW and click the right arrows to move them to the Hide column. 
5. From this screen you can control how the records are displayed. Tagged formats place a two-character identification in front of each field. This is very useful when you want to save your records and import them into a spreadsheet. A Labeled format places a full-labeled descriptor in front of each data field. The Default format displays the short label for each field. 
6. Click OK. 
7. The Formats box is updated with the display name. To use it, select the name and click OK.

1. Click the Format button. 
2. Select the format you want to delete. 
3. Click Delete.

1. Click the Options button a screen similar to the following appears. 
2. Select the Use color for highlighting box. 
3. Click OK.

To sort your records: 

1. Click the blue Sort button. 
2. Click the radio button to select Ascending or Descending order for your records. 
3. Highlight the field you want to sort. You can only sort by one field at a time. 
4. Click OK. 
5. Click Title List or Display to view titles or records.

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Selecting Records to Print or Save
The Title List is very useful for selecting the records you want to print or save. It's important to remember, however, that you can only select records from one screen at a time when viewing the Title List. If you have a large set of records, you will have to do one of the following (listed in the suggested order): 

• Refine your search to reduce the number of records. 
• Use the Option button to increase the number of records that display in your title list. 
• Repeat the Save or Print procedure for each screen of records (the default title list display number is 10). 

1. Click the Option button and change the number of records displayed to 6 and click OK. 
2. If you don’t want the complete record saved or printed, click Display and then click Format to select or define the format you want to use. For example in a directory database like Standard & Poor's, you may want to select only the name, address, and zip code for input into a mailing label program. 
3. If you want the data sorted in a specified order, click Sort, select the field and click OK. 
4. Click Title List and use the functions of your operating system (Ctrl and Ctrl+Shift) to select the records you want to print or save. For this example, select records 2 and 5. You can use the scroll bar to move down the list of records if it is very long.

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To print your records: 

1. Click the File menu on your browser and select the Print function. The Print dialog box displays. 
2. Click Print. Only the selected records in your set will be printed. 

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To save your records: 

1. Click the File menu on your browser and select the Save function. (This will be Save, Save As, or Save As File, depending on your browser.) The Save As dialog box displays. 
2. Enter a name for the file and add an .htm or .txt extension. For example, melatonin.htm or melatonin.txt. The .htm file can be opened in your browser; the .txt file can be imported into a word processor. 

Note: You must specify the file format by adding the extension when you save the file. Some browsers default with a cgi.exe. Do not use this file name or a .exe extension. 

3. Click Save. Only the records selected will be saved.

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