| 14
Term/Entry list, authority file |
Pr: features in general:
Indexes (4 Field
Content Lists: Authors, Titles, Journals, Keywords)
predeterminated, structure cannot be modified: fixed
number: 4; content and update are derived and automatic;
not separate from database, cannot be independently
accessed nor shared with other db. In quick search work
as retrieving tool as each entry points to related
records;
Journal list(s):
fn.PJL, each style can link "source"
field to any (free number and name) list, whose structure
pattern is: "Title | Abbreviation | Note":
"Journal of American ... | JAMA | online ed.";
abbreviation can replace title in output; list can be
shared among differenet db;
Alternate text
(ALTERNAT.TXT): does not have to do with styles (cannot
be seen in Formatted reference display), but with
printing in general, where text in record fields put
between ´ ª can be replaced by its text equivalent put
in an external text file whose structure pattern is:
"text {text equivalent} | note"; fixed name,
one for db and can be shared with others;
Don't use «...» as normal punctuation;
idiosyncracies: punctuation marks cannot end text:
N.A.T.O. could not be replaced; does not work within
In-text citations, nor within sort headings; (works in
Copy special); text is case sensitive;
Term list,
fn.PJL: any other list (n) apart from
the abovementioned; free number and name; structure:
"text | note"; can be shared with other db;
All lists apart from 4
indexes can contain entries not derived from records
(import or direct input, edit and deletion); automatic
duplicate detection and sort
Remarks: any
list has got a very stammering alphabetic scrolling:
keying in "MARC" can bring to "MARC"
or to "C" depending on keying speed |
En: features in general:
System lists: 3: authors,
journals, keywords predeterminated, fixed number; Other
lists: free number and name; user can choose
from which fields list entries are derived (but a field
can regularly send its data to only one list);
All lists: content is
derived and NOT automatic (batch update). Any list can
contain entries not derived from records (import or
direct input, edit and deletion); automatic duplicate
detection and sort. Document total number linked to
entries never shown. Journals lists with up to 3
abbreviations that can be individually selected in output
styles. No list is physically separated form database
thus cannot be shared with others
Remarks: stammering
alphabetic scrolling: keying in "MARC" can
bring to "MARC" or to "C" depending
on keying speed |
RM: features in general:
Term lists (3 Lists:
Authors, Journals, Keywords) connected only to
correspondent fields whose contents cannot but being
automatically included in them; fixed number: 3; not
separate from database; can be independently managed: can
add, global edit, purge, print list terms; lists cannot
be shared with other db (but Periodical list can be
copied); cannopt be accessed from other fields; in
searching work as pick up lists;
Synonyms: each author and kw can have up
to 255 synonyms, periodical title up to 3 (output style
can use them) . Synonyms automatically become physically
reciprocal: A with syn. B C, then B with syn. A C etc.
They can be used in searching non in editing. Syn. of
different terms can be combined (summed)
Phrase list: one single list of
"strings": user created (no import), strings
can be picked up from later, while editing any reference
field |
Papyrus: features in general:
System lists: keywords, journals, glossary, names (to a certain extent, see details below);
Indexes: any list generated by any "whole-indexed" field (such as built-in: RefID,
Document type, Place and Publishers: user can create new).
Within the kw and journals lists, one can directly edit, merge, create, delete, import entries, quick find linked records, print the entries, without going through the db records.
New entries created during record cataloging are validated against these lists.
In addition, completely apart from records content: kw have got links (see Section 8 Thesaurus); journals have abbreviation list(s),
call number, ISSN, URL, comments.
Within the Names list, entries can be directly edited (spelling and sort form), imported
(only as far as sort forms are concerned), printed and they can quickly find linked records, but cannot be created or deleted.
The Glossary list is a generic term list for any not-indexed field: entries can be directly edited, created, imported, printed, deleted.
All the lists can be used during input and search directly from the relevant fields, or from any field by choosing the appropriate window
|
| 14.1 Fixed
number |
| Pr: yes 4 indexes, not the others |
En: yes 3 system lists, not the others
up to max 31 |
| RM: yes 3 term lists + 1
optional Phrase list |
Papyrus: the System lists cannot be altered or duplicated, one can create indexes for other fields |
| 14.2 Lists'
content is automatically derived from db data, or can
contain external data |
| Pr: yes only derived the
4 indexes, not the others that can contain external data |
En: 3 system lists must
derive data from certain fields; update is always batch
and not automatic; any list can have content not derived
from records |
| RM: derived and can also contain
external data |
Papyrus: kw, journals and glossary might have their own entries not referenced within the records.
All the others, names included, only reflect records content |
| 14.3 Lists are
physically separated from database |
| Pr: no, 4 indexes are
embedded, others are distinct text files |
En: no, they are all
embedded |
| RM: no |
Papyrus: no, System lists -kw and journals- are relationally linked to the db;
their entries can also be exported and imported into another database |
| 14.4 Lists
reflect records content in real time |
| Pr: yes 4 indexes, not
the others: batch update |
En: never, always batch
update |
| RM: yes |
Papyrus: yes |
| 14.5 List can be
directly edited |
| Pr: not 4 indexes (they
need Global Edit), yes the others |
En: yes, all |
| RM: yes |
Papyrus: yes, the System lists |
| 14.6 When list
entries are edited, records change |
| Pr: never |
En: never |
| RM: yes |
Papyrus: yes |
| 14.7 New entries
are validated (go list, e.g.: new, old, probably a
duplicate) |
| Pr: no |
En: no |
| RM: yes (new) |
Papyrus: yes (new kw and journals) |
| 14.8 List entry
can contain its own supplementary data: note,
abbreviation, date, compiler, x-refs |
| Pr: not the 4 indexes; journal list(s): abbreviation + note;
other lists: max 2 additional fields as notes |
En: no, only journal
titles list can have up to 3 abbreviations |
| RM: synonyms terms, which -on their
turn- become entries of the list; journal
titles list can have up to 3 abbreviations |
Papyrus : kw have got links (see Section 8 Thesaurus);
journals have abbreviation list(s), call number, ISSN, URL, comments.
|
| 14.9 Lists can be
printed |
| Pr: yes all |
En: yes all (export as
.TXT file) |
| RM: yes (the three indexes) |
Papyrus: yes |
| 14.10 Import
external data into the lists |
| Pr: no 4 indexes, yes the
others |
En: yes |
| RM: only Periodical term dictionary |
Papyrus: yes into the System lists |
| 14.11 Lists are
useful for input |
| Pr: yes |
En: yes |
| RM: yes |
Papyrus: yes |
| 14.12 Lists are
useful for searching |
| Pr: yes |
En: not really (just
open, cut and paste) |
| RM: yes |
Papyrus: yes |
| 14.13 List
entries show total number of related documents |
| Pr: yes 4 indexes |
En: no |
| RM: no (only when printed out) |
Papyrus: yes, kw, journals and names |
| 14.14 Lists can
be shared among different db |
| Pr: no 4 indexes, yes all
the others |
En: no, none |
| RM: no |
Papyrus: no, but kw, journals (and partially names) entries can be exported and imported into another database |
14.15 Where and
how they are used:
1. browsing, display related records
2. search expressions, pick up terms from one
or another
3. input, pick up terms from one or
another
4. output |
| Pr: 1: 4 indexes; 2: all
3: all; 4: ALTERNAT.TXT to replace «text»; strings
matching entries in journal list |
En: 3: all; 4: journal
list to replace matching text
|
| RM: 2; 3; 4 periodical list |
Papyrus: [1 not contextually, but quickly find related records]; 2; 3; 4 abbreviations for the journals list |
14.16 How lists
are created and updated:
1. input: new entries automatically update
the list
2. ad hoc command to edit lists out of
records
3. import
4. as external text file |
| Pr: 1: 4 indexes 2: all
other lists 3: yes all apart from indexes; 4: all lists
apart from indexes |
En: 2 3 |
| RM: 1; 2 |
Papyrus: 1; 2 System lists; 3 System lists |
14.17 How lists
are printed
1. from the outside, as text file
2. from the inside, by ad hoc printing function |
| Pr: 1: ALTERNAT.TXT 2:
indexes: Print Subject Bibliography (Subject terms only),
others: File -> Open, export and save file |
En: 2 export -save file |
| RM: 2 |
Papyrus: 2 |
